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Student Trainee (Human Resources/Office Automation)

Department of Justice
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
United States Attorney's Office - Eastern District of California

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao

As needed, additional positions may be filled using this announcement.

Overview

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Accepting applications
Open & closing dates
07/25/2025 to 08/15/2025
Salary
$19.15 to - $19.15 per hour
Pay scale & grade
GS 4
Location
1 vacancy in the following location:
Sacramento, CA
Remote job
No
Telework eligible
No
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Internships
Work schedule
Part-time
Service
Competitive
Promotion potential
None
Supervisory status
No
Security clearance
Not Required
Drug test
Yes
Position sensitivity and risk
Moderate Risk (MR)
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
25-CAE-12771970-PP
Control number
841691800

This job is open to

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Clarification from the agency

"All Enrolled Students who are United States Citizens/Nationals"

Duties

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If selected, you will serve as a Human Resources student trainee performing a-variety of support and developmental assignments under the direct supervision of the Human Resources Manager in the United States Attorney's Office (USAO), Eastern District of California (EDCA). You will receive formal and/or on-the-job training as needed.

Duties include, but are not limited to:
- Assists senior Human Resources Specialists with staffing and recruitment functions.
- Assists in the personnel security process.
- Performs routine benefits processing for new and separating employees.
- Responds to routine inquiries from employees regarding human resources programs and policies.
- Assists employees in accessing and using automated human resources processing functions.
- Performs special projects and office support assignments as directed.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

  • You must be a United States Citizen or National.
  • Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
  • You must be registered for Selective Service, if applicable.
  • You must meet half-time student enrollment requirements.
  • You must submit a transcript or proof of enrollment with your application.
  • You must be at least 16 years of age or older.
  • You must meet all qualification requirements upon the closing date of this announcement.
  • If selected, you may be required to serve a trial period.

Qualifications

To be eligible for this internship ALL of the following requirements must be met:

  • Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362. You must be considered in good academic standings by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. "Half-time" is defined by the school in which the student is enrolled.
  • Grade Point Average: You must have at least a 2.5 GPA.
  • Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.
  • Pathways Participant Agreement: All interns are required to sign the Participant Agreement.
  • Qualification requirements as outlined below.
Note: In order to be considered "qualified" for this position, your specialized experience must be described in your resume. Please be sure that your resume clearly states any and all of the specialized experience that you may have. If your specialized experience is not clearly detailed in your resume, you will not be considered for this position.

GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general experience and education as explained below. One year of full-time academic
study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

General Experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of a student trainee. Examples of general experience include: data entry; filing material in alphabetical, numerical or chronological
order; operating a copying machine; collating and stapling materials; and producing a variety of written documents utilizing varied and advanced word processing software functions.

Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-04 grade level. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%)

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Education

All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see http://www.ed.gov.

Foreign Education Note: You may use foreign education to meet qualification requirements if you send a Certificate of Foreign Equivalency in with your transcript. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

If selected, you will be eligible for annual and sick leave, and after one year of continuous service, you will be eligible to enroll in the health benefits program at full cost.

Selectees for this position are ineligible for life insurance, retirement (including the Thrift Savings Plan), long term care insurance, and within grade increases.

Veterans' Preference: If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the "Required Documents" section of this vacancy announcement.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements you may be referred to the selecting official or if Veterans' Preference must to be adjudicated, your application will be placed in one of three grouping categories: Best Qualified, Highly Qualified, or Qualified. Within each of these groupings, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. All CP/CPS preference eligibles that meet minimum qualification and eligibility requirements will be included in the "Best Qualified" grouping.

You will be rated on the following Competencies:
Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Interpersonal Skills, Learning, Personnel and Human Resources, Reading Comprehension, Self-Management, Stress Tolerance, and Teamwork

Go to OPM Website for the definition of each competency.

The Occupational Questionnaire will take you approximately 10 minutes to complete.

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